Managing construction projects is a complex task and requires meticulous attention to detail, with a proactive approach to risk prevention. When it comes to compliance, there can be no question – it simply must be met.
But with so much to think about across complex projects with multiple stakeholders, how can you make sure compliance doesn’t fall through the cracks while balancing everything?
Sypro has been specifically designed to address all of these challenges head-on, thereby keeping construction projects on track from start to finish – giving peace of mind and all-important protection where it’s needed.
A recipe for success
Following the contract is the easiest route to success, and staying on top of key dates and activities is essential to remaining compliant with your contract terms. Sypro allows you to easily navigate through any of the standard forms of contract within an easy-to-use system.
Much like following the steps of a recipe, Sypro gives guidance on what needs to be done at every stage, as well as who is responsible. With multiple ‘cooks’ involved, this approach makes sure that no ‘ingredients’ or steps are accidentally missed across those involved in the project. Removing the room for human error, the system also makes sure certain actions are completed before being able to proceed to the next step – keeping complete compliance to the contract terms central to progress.
Automated alerts and notifications are one critical feature driving this, with timely updates ensuring important dates or actions are not missed, thus avoiding potential compliance breaches. With standard contracts being amended to suit specific project requirements – or being built completely bespoke – workflows and requirements are different from project to project, with Sypro removing the complication from your compliance and keeping you protected from avoidable issues.
Total transparency
Just like staying on top of processes and activities is essential to compliance – so is having complete transparency.
In construction, secure documentation, collaboration and communication are all crucial for keeping stakeholders informed and aligned. The centralised system creates a single source of truth that keeps projects on track – and Sypro also integrates with other platforms to make life even easier when it comes to managing your contracts.
Roles and responsibilities across stakeholders need to be completely understood to make sure no actions are missed through lack of clarity. The contract lays out these responsibilities, with Sypro making sure the right people are alerted to complete the right actions at the appropriate point – and real-time monitoring capabilities allow for ongoing tracking of compliance requirements specific to each construction contract.
Sypro creates comprehensive audit trails through streamlining collaboration and communication within the system, with a discussions tab for every event. This allows users to log communication, changes, or modifications in-platform to create a clear and time-stamped trail of actions taken.
With all activity and communications recorded online with real-time access, a sense of ‘version control’ is created that makes sure all parties are always working with the most up-to-date information. This transparency promotes accountability, thereby building a clear project history preventing errors or discrepancies that could create bigger problems – or disputes – further down the line.
The level of transparency and clear activity history also protects against personnel changes across project teams. Whether it’s a change of staff within an organisation, or a completely new stakeholder, the centralised system and enhanced transparency of information makes sure the project progress is not at risk of falling behind and no risk to compliance comes with such personnel changes.
Staying on course
By leveraging Sypro, you’re able to focus your efforts on your core activities, confident in the knowledge that contract management processes are within a system that promotes compliance and has protection baked into its core.
Run every construction compliantly – get in touch with us to set up a demo or introductory call and find out how we can help protect your projects.
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