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​Sypro CAM Utilised in the Manufacturing Industry

​Sypro CAM Utilised in the Manufacturing Industry

Sypro’s latest client win, a Yorkshire manufacturing business, sees the company move into a new market, but reinforces the notion that compliance is a key consideration for businesses in every industry.

2015 saw the merger of two Yorkshire firms to form British Thornton ESF Ltd, which is now the UK’s leading manufacturer of bespoke educational furniture. With investments in premises, machinery, and with a head count close to 250 employees, the need to maintain high compliance and health and safety standards is a priority for the business, and using a system to centrally manage compliance was a natural requirement.

For the owners of the business and members of the management team, having visibility on the upkeep of critical compliance checks across their sites is of enormous value. Especially if the information is accessible from one single online location, even accessible off site.

With a number of established clients in the Care, Education and Leisure industries, Compliance & Asset Manager is now being utilised for a completely fresh set of compliance and health and safety functions in the manufacturing industry.

What additional compliance considerations do manufacturing businesses have?

In addition to routine compliance checks that are required in an ordinary workplace (Fire Equipment Testing, Legionella Testing, PAT Testing, Boiler Servicing and Air Conditioning Maintenance for example), businesses in the manufacturing world have additional compliance requirements for their variety of operational assets and also their staff, all of which need monitoring in line with specific compliance and health and safety practices.

Here are a few examples.

Machinery

To ensure legislative compliance, businesses must adhere to strict requirements for the maintenance, cleaning, servicing and general upkeep of machinery. This is outlined in the Provision and Use of Work Equipment Regulations 1998 (PUWER) outlining an employers duty to maintain work equipment.

That means being in control of vital information such as:

  • What date is the next service due?
  • Who is responsible for ensuring the service is completed on time?
  • Are regular inspections being completed on time and by the right person?
  • Does the operative have valid training to use the machine?
  • How are faults reported?
  • Where is the documentation stored against each machine stored? (Service certificates, user manuals, maintenance schedules).
  • Are the risks being managed properly?

This is just a snapshot of the type of information that needs to be properly managed against each asset.

Therefore, a centralised system which can manage location tagged assets and their associated compliance checks will improve the internal efficiency of a business.

Some businesses also lease machinery and equipment from external suppliers, so in the interest of proper internal processes, any agreements or policies for the leasing of machinery or equipment need to me managed so renewal dates are not missed and documents can be easily accessed.

Staff Training

In most businesses, there is usually a range of staff training policies that need to be renewed on an annual basis like; fire safety, first aid and manual lifting, but for a manufacturing business, staff are required to have proper (and up to date) training on machinery and equipment in order for the business to function.

Considerations for staff training:

  • Are the appropriate employees fully trained to use equipment?
  • How is the responsible person notified when training needs to be renewed?
  • How can the organisation quickly identify whether an employee’s training is in date?
  • Where are the training records stored for reference?

Ensuring staff members are adequately trained is a huge compliance requirement, as failure to do so could have disastrous consequences. If an incident occurred as a result of non-compliance relating to untrained staff, the owners of the business would be liable.

Using a centralised policy management system to upload date related staff training policies will ensure that the responsible employees are notified when their training is up for renewal, and also gives business owners peace of mind that there is a proactive attitude towards training compliance.

Vehicles

Manufacturing businesses often have fleets of vehicles with varying purposes; fork lift trucks, delivery vehicles, company cars, tow tugs, order pickers.

Businesses with large fleets of vehicles will generate a significant amount information that needs to be centrally managed - each vehicle will have its own specific set of requirements in terms of maintenance and servicing, all date related.

Some consideration for vehicles include:

  • Are the relevant vehicles insured?
  • Are the relevant vehicles taxed?
  • Are all vehicles being serviced regularly?
  • How is the responsible person notified when a service is due?
  • Are regular inspections being completed on time and by the right person?
  • Does the operative have a valid licence to use the vehicle?
  • Where is the documentation stored against each machine stored? (Service certificates, user manuals, maintenance schedules).

In some cases, company vehicles will operate in public areas, therefore the maintenance and monitoring of vehicles is imperative to ensure the safety of members of the public. An incident involving an uninsured driver or an unmaintained vehicle could have devastating consequences for a business.

Centrally Manage Data

In each of the examples given, Sypro CAM is being utilised to centrally manage data and information against all aspects of the business - from assets to people. Automated email reminders are being generated for responsible employees to ensure that instances of compliance are allocated correctly and a proactive attitude towards compliance is promoted within the business.

Documentation against policies, assets, maintenance tasks and compliance checks is being stored to ensure that historical information is easily accessible for reference or for any inspection purposes by auditors, or the HSE.

The Management team and business owners can now gain visibility of live compliance data for all sites in the organisation from one central location, giving them the ability to easily escalate any potential risks they identify. Sypro CAM also gives the owners peace of mind that there are proper processes in place for the management of compliance within the business.

You can see the case study on British Thornton ESF here. If you’re a manufacturing business and you’d like to hear how Sypro CAM can help your Compliance requirements, then just get in touch on 0845 838 5697.

Get in touch with us now on 0845 838 5697 to discuss how Sypro could help you.

Or alternatively you can email info@sypro.co.uk